Creating Subcategories
Now that you know where and how to enter your settlements, let's dive deeper into setting up your subcategories. The way you set up your subcategories is how your information will show up on your reports.
Income:
When entering your income on the settlement page, click on the bar that says 'Select' and then click 'Add New' from the drop-down menu. Type in what you would like to title your subcategory and then click the green 'Add' button. Once you have added the subcategory, it will appear in the drop-down menu going forward.
Now, the way carriers do their settlements vary. Some may separate the gross revenue out into Linehaul and Fuel Surcharge, and others may just list the Gross Revenue. If your carrier splits out your revenue, you can create separate subcategories under Income or simply have one subcategory where you'll enter the gross revenue. Whichever way you would prefer to see your income listed on your reports is the way you will want to do it.
Reimbursements:
To create a subcategory for reimbursements, click on the bar that says 'Select' and then click 'Add New' from the drop-down menu. Type in what you would like to title your subcategory, for example: Toll Reimbursement, and then click the green 'Add' button. Once you have added the subcategory, it will appear in the drop-down menu going forward.
Expenses:
In ProfitGauges, there are twenty main expense categories.
The main categories are:
- Accounting
- Communication
- Fees
- Fuel
- Insurance
- Interest
- Loading/Unloading
- Maintenance
- Office
- Physicals
- Rent/Lease
- Scales
- Supplies
- Tax/License
- Tolls/Parking
- Travel
- Truck Payment
- Trailer Payment
- Uniforms
- Wages
When creating expense subcategories in a settlement entry, under Expenses click on 'Select' and then 'Add New' from the drop-down menu. Then click on the 'Select Category' box and select the main expense category that the expense falls under. Once you select the category, click in the 'Subcategory Name' box and type in what you would like to name the subcategory.
For example, if you're creating a subcategory for Physical Damage Insurance select Insurance from the main expense category drop-down menu and then click in the subcategory name box and type Physical Damage. Once you do that, click on the green 'Add' box and the subcategory is ready to use!